Renting an office in Vienna: the complete guide for 2025

Vienna is regarded as one of the most important economic centres in central Europe and offers companies excellent infrastructure, a central location and a high quality of life. The office market is varied and ranges from presentable offices in historic buildings through to modern business parks on the edge of the city.

The market for office space in Vienna is well developed and offers suitable answers for start-ups and established companies alike. Demand for flexible workplaces has risen steadily in recent years, which has led to a wide choice of coworking spaces and shared offices.

Office rents in Vienna: what to expect in 2025

Conventional office space

The cost of office space in Vienna varies considerably by location, facilities and size. In 2023 rents for office property in an average location were around EUR 12–14 per square metre a month, while office buildings in the inner districts (the central business district) cost between EUR 11.50 and EUR 22 per square metre a month.

Price ranges by category:

• Inner districts (1st district): EUR 18–25/m²/month

• The wider centre (2nd–9th districts): EUR 14–20/m²/month

• Outer districts: EUR 10–16/m²/month

• Business parks on the edge of the city: EUR 8–12/m²/month

The square-metre prices given are net rents. Additional costs such as running costs, heating and energy and statutory VAT come on top. For a realistic total you should take these items into account, since depending on the building and location they can amount to several euros per square metre.

Additional costs

Besides the base rent there are further costs:

• Running costs: EUR 2–4/m²/month

• Heating: EUR 1–2/m²/month

• Parking: EUR 80–150 a month per space

• Insurance: public liability, contents insurance

• Cleaning: EUR 3–8/m²/month

• Security: for larger properties

• Phone and internet: EUR 50–200 a month depending on requirements

One-off costs

• Agent's fee: 3–6 months' rent (required in most cases, since most office property is let through agents)

• Deposit: 3–6 months' rent

• Contract fees: around EUR 500 for the lease

• Legal advice: EUR 500–1,500 for a review of the lease

How location affects rents

Location is the most important factor in how rents develop in Vienna. Here are the main things that influence prices:

Premium locations

Innere Stadt (1st district): Vienna's most presentable address, with historic buildings and the best infrastructure. Ideal for law firms, consultancies and companies that value prestige.

Donaustadt and Leopoldstadt: modern office complexes with good connections and often cheaper prices than the centre.

Up-and-coming areas

Landstraße (3rd district): good transport links and moderate prices make this district attractive to growing companies.

Mariahilf and Neubau: a creative atmosphere and many start-ups shape these districts.

What to weigh when choosing a location

• Public transport links (underground, tram)

• Parking

• Proximity to clients and business partners

• Infrastructure (restaurants, banks, post office)

• Industry clusters and synergies

Fit-out costs and facilities

Much office space in Vienna is offered at different standards of fit-out:

Fit-out categories

Core and shell: a shell with basic services (heating, plumbing, electricity)

• Additional costs: EUR 200–400/m² for basic fit-out

Fit-out: partly equipped offices

• Additional costs: EUR 100–250/m² for individual adaptations

Plug and play: fully equipped offices ready to move into

• A higher rent, but no additional investment

Typical fit-out costs

• Flooring: EUR 30–80/m²

• Partitions: EUR 150–300 per linear metre

• Lighting: EUR 50–120/m²

• IT infrastructure: EUR 80–200/m²

• Furniture: EUR 200–500 per workplace

Rents by district (as of 2025)

Flexible alternatives: coworking spaces and shared offices

The advantages of coworking spaces

Coworking spaces in Vienna offer furnished shared offices as an alternative to conventional offices in a central location. This flexible answer has gained a great deal in popularity in recent years because it offers a number of advantages. Besides individual desks, private offices can be rented for teams of 1–12 people.

The main advantages:

• Cost efficiency: no large initial investment

• Flexibility: short notice periods and places that scale

• Networking: contact with other companies and freelancers

• Fully equipped: furniture, IT, kitchen and meeting rooms included

• No running costs: all-inclusive prices

Coworking spaces are an increasingly popular alternative to conventional offices, particularly in Vienna. They offer fully equipped workplaces ready to use in a central location — with no high initial costs and no long-term commitment.

Types of flexible workplace

Hot desking: flexible workplaces with no fixed desk

• Price: EUR 15–35 a day or EUR 200–400 a month

Dedicated desk: a permanent workplace in a shared office

• Price: EUR 300–600 a month

Private office: your own office within the coworking space

• Price: EUR 400–1,200 a month depending on size

Meeting rooms: bookable by the hour or the day

• Price: EUR 25–80 an hour

Platforms for finding flexible offices

Seatsmatch.com: a comprehensive overview platform for flexible office solutions in Vienna. Here you will find a wide choice of coworking spaces, shared offices and private offices with direct booking and transparent prices.

When is coworking the better alternative?

For start-ups and freelancers

• Low initial investment

• Flexibility as teams grow

• A professional address without high costs

• Access to business services

For established companies

• Project offices and temporary teams

• Expansion without a long-term commitment

• Lower costs at smaller locations

• A modern working environment for employees

For remote teams

• Flexible workplaces for hybrid ways of working

• Meeting rooms for occasional gatherings

• Professional surroundings for client meetings

Practical tips for finding an office in Vienna

Before the viewing

• Define your budget (including running costs)

• Draw up a checklist of your requirements

• Check the transport links at peak times

• Find out about the neighbourhood

At the viewing

• Check the technical facilities

• Pay attention to daylight and the layout

• Test the internet speed

• Ask about parking

Negotiating the contract

• Compare several offers

• Negotiate on running costs

• Clarify notice periods

• Check index-linked adjustments

Seatsmatch works exclusively with selected premium partners, which removes many of the typical obstacles in an office search. Running costs, facilities and contract terms are transparent and standardised, which makes the decision considerably easier. The search is therefore more focused, faster and more successful — with no endless comparison offers or rounds of viewings.

In conclusion: the right office solution for your company

Choosing the right office solution in Vienna depends on various factors: the size of your company, your budget, your industry and your growth plans. Where conventional office space offers more control and more scope to shape the place, flexible answers such as coworking spaces score on low initial investment and high flexibility.

Conventional offices suit:

• Established companies with stable teams

• Industries with high confidentiality requirements

• Long-term location planning

• Particular fit-out requirements

Coworking spaces are ideal for:

• Start-ups and growing companies

• Remote teams and hybrid ways of working

• Project-based work

• Companies with flexible space requirements

The Vienna office market has a suitable answer for every need. Take your time over thorough planning and do not shy away from comparing different options. A well-considered choice of office can contribute a great deal to your company's success while also keeping costs down.

In deciding, you should also take future developments into account. How will your team develop? Which ways of working will matter in your industry? Vienna offers the flexibility to find the right answer even as requirements change.